Do you feel overwhelmed by all the collaboration apps you have to use and switch between while you work?
If so, check out AirSend. It lets you chat with your team in channels, have video calls, share and organize files, track tasks, and keep your projects on course, all in one place. It makes collaboration seamless and effortless because you won’t have to constantly shuffle between apps while you work with your team and clients.
The app is built around the concept of task switching. In fact, its goal is to reduce the need to switch between apps and contexts.
Seamless project management that eliminates context switching
Do you use Slack to chat, switch to Notion to update your team’s knowledge base or wiki, open Dropbox or Google Drive to find and manage documents, and open Zoom or Whereby to start a voice/video chat with your collaborators?
All that context switching is what AirSend is trying to eliminate. This goal is consistent with what the research evidence says: Switching is extremely tiring for your brain. It makes you less productive and leads to mental overload and exhaustion (see also this classic scientific review).
As a researcher who studies how the brain works, I find AirSend’s approach (i.e., reduce context switching) very refreshing and promising.
Project management for professionals and small teams
What’s nice about AirSend is that the free version already offers much more than what existing apps provide (e.g., Slack’s 10,000 searchable messages, Notion’s 1,000 blocks). It offers many unlimited features: channels, guests/clients, message history, notes/wiki, and even voice/video calls with screen sharing.
Most importantly, the most essential features are free and there is very little feature bloat (unlike tools like Asana). It is also available across all devices: macOS, Windows, Linux, and mobile devices (iOS and Android).
These unlimited and free features makes AirSend perfect for professionals, freelancers, or smaller teams (and check out the example use cases on their site). It offers more than what the free versions of Slack and Notion offer and is a great alternative to full-blown and expensive tools like Asana.
Channels and file management
Like Slack, AirSend also uses channels to organize your projects. I’ve always found creating new channels in Slack unnecessarily cumbersome but it’s much easier in AirSend (requires only a few seconds and clicks). Your channels can either be private or public.
AirSend’s built-in file management system also makes it easy to share files with everyone and store them in a channel. It even automatically tracks version history of files.
I think having a file management system inside a channel can really remove friction in a workflow. It makes it much easier for a team to keep track of documents without having to rely on other apps like Dropbox.
Voice and video calls
Whether you want to quickly chat with or have meeting with your team, AirSend’s integrated voice and video calling makes it easy to switch from chatting or managing files/tasks very seamless.
Again, it feels like the developers had put a lot of thought into designing a system that minimizes context switching.
Collaborative Markdown Wiki and task management
A unique AirSend feature I really like is that it lets you create a Wiki or knowledge base within a channel using Markdown. If you want to know why I like Markdown, check out my post on my favorite note-taking app, Obsidian. If you happen to type a lot of equations like I do, you would be glad to hear that LaTeX is also supported.
Take Better Notes With This Free Note-Taking App That Wants to Be Your Second Brain
Obsidian makes connecting ideas easy and helps you think and write better
To facilitate collaboration, AirSend also lets you edit your Wiki with other people during voice/video meetings. This feature ensures everyone is always on the same page and knows what their next steps are, especially when used alongside AirSend’s simple task management system.
Email channels without an AirSend account
Many project management tools require your clients and collaborators to sign up for an account to use the service. But AirSend is different — the people whom you work with don’t need an AirSend account. They can receive and reply to your messages in a channel through email, and they can even email files to the channel.
I think this feature is particularly handy for one-off projects or freelance work, where you might meet clients who are less willing to embrace yet another new technology. In these cases, just ask them to send emails to your AirSend channel.
AirSend has many other features that are designed to minimize context switching and to make collaboration easier. For example, it integrates nicely with Microsoft Office 365 and Gmail. There are also many communities that have been formed (you can create your own community when you create a public channel). If you’re a developer or want to automate aspects of your workflow, you should check out their developer API.
To learn more about all its free and paid features, check out their tour and video tutorials. If you’re unsure whether it’s relevant to your projects, remember to check out the different use cases on their site.
I’ve used many project management tools and I don’t think any of them tries to address the context-switching problem. Switching between contexts and apps is cognitively taxing and decreases productivity. AirSend is perhaps the first app that tries to reduce context switching and provide a more integrated and seamless experience for its users. I really like AirSend’s concept and goals, and I suggest you try it the next time you start a new project.